Residents’ Manual

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GOVERNANCE OF THE CONDOMINIUM

PROPERTY MANAGEMENT

MANAGING YOUR UNIT

INSURANCE

SECURITY

FIRE SAFETY AND EVACUATION

PARKING

COMMUNICATION

COMMUNITY LIFE AT PARK SQUARE


1. GOVERNANCE OF THE CONDOMINIUM

A. General Information

In Ontario, all condominiums are subject to the Condominium Act, 1998. In the fall of 2012, the Ontario government began a public review aimed at modernizing the Act. It is expected that the  revised Condominium Act, 2015 will come into effect on a gradual basis starting in 2017.

Park Square is governed by a Declaration which establishes the conditions under which the corporation operates. In addition, there are By-Laws on specific matters relating to corporate administration.

Owners and residents should become familiar with the contents of the Declaration and By-Laws. Printed copies of these documents can be requested in writing from the Property Manager on payment of a nominal fee. Soft copies (.pdf file) may also be requested at no charge.

By statute, the Board of Directors are empowered to create Rules. The Board also issues Policy Statements to formalize and document procedures and practices which help ensure equitable and consistent responses to questions and/or situations.

B. Board of Directors

Park Square is governed by a Board of Directors (the Board) that consists of five members.

Members are elected at an Annual General Meeting (AGM). The Board generally meets monthly or more often as may be required. The Board may conduct informal, open meetings for Owners during the year to address specific issues and reply to questions and concerns.

In accordance with the Corporation’s By-laws, Committees are organized to provide advice for the Board’s consideration. The ultimate responsibility for final decisions remains with the Board. Owners and residents are encouraged to volunteer for these Committees.

C. Annual General Meeting

The main purpose of the Annual General Meeting (AGM) is to approve the annual Financial Statements prepared by the auditing firm, appoint the Auditor for the following term, elect a Director or Directors when a vacancy arises and consider Owners’ concern on the management of the Corporation. A minimum quorum is required by the Condominium Act, 1998 to ensure that the AGM can be conducted. Therefore it is important for Owners to attend the AGM or to ensure they sign proxies so their presence and votes on the agenda items will be registered.

The Condominium Act, 1998 specifies that the AGM cannot vote on items that are not in the AGM agenda as this would not allow people who have already given proxies to be involved with decisions for other issues.

The AGM is a forum for fulfilling a major statutory requirement of the Corporation. As such it is not intended to address individual administrative complaints. Such concerns should be directed to the Property Manager during  regular working days.

D. Finances

The Corporation’s fiscal year is from July 1 to June 30 of the following year. Approximately three (3) months prior to the end of the fiscal period, the Property Manager and the Board of Directors begin to develop an annual budget. Following Board approval, copies of the Budget are mailed to Owners. Owners receive a copy of the audited Financial Statements before the AGM.

Condominium fees are paid either by depositing with the Corporation a series of twelve (12) post-dated cheques (all cheques are dated for the 1st day of the month) or by direct payment from the Owner’s bank account through pre-authorized deductions. A Pre-authorized Deduction Request (Annex A) is used for this purpose.

The Board may, at its discretion, cover deficits by way of a special budget and/or special assessment. Owners must pay to the Corporation any additional amounts levied by the Board in this respect.



2. PROPERTY MANAGEMENT

A. The Property Manager

CCC 145 currently retains the professional property management services of DES Services Inc. Their function is to administer and oversee the day-to-day activities of the Corporation, under the general direction of the Board of Directors. They assist the Board in fulfilling its responsibilities to ensure that optimum value for money is obtained in the use of Owners’ funds.

In addition to physical site management, DES Services Inc. maintains CCC145’s bank accounts, provides supervision and payroll services for employees of the Corporation, issues cheques to suppliers and contractors, keeps proper accounts of financial transactions, invests Reserve Funds after consultation with the Board of Directors, and renders monthly financial statements of assets and liabilities as well as income and expenditures.

The Property Manager will be pleased to meet with Owners and Residents during her hours on site, by appointment only, please. If a mutually agreeable time to meet with the Property Manager cannot be arranged, you can leave the appropriate form or a note in the mail slot on the 4th floor site administration office door. Please leave your name and unit number so that she can follow up with you.

B. The Resident Building Manager

The Resident Building Manager, as the designation implies, lives in the building. As such, he may be readily available to assist in building emergencies.

His duties include routine operation and maintenance of the building and its infrastructure. He conducts in-unit inspections and supervises HVAC maintenance and filter changes twice a year. He also assists the Property Manager in dealing with administrative matters such as arranging for a service elevator or reporting parking problems.

His regular business hours are Monday to Friday from 8:00 a.m. to 4:00 p.m., and he can be contacted when he is in the 4th floor Office or by phoning the office number: 613 231-2622. If he is unable to answer the phone, please leave a message and he or the Assistant Building Manager will return your call.

Contact the Building Manager to report any of the following:

* Loss or theft of fob;

* Break-ins;

* Accidents and/or injury on common elements;

* A vehicle accident in the garage or on the grounds;

Any suspicious activity such as a stranger following you into the garage or ringing to obtain access to the building;

* Unusual circumstances (e.g. car door open, garage door propped open);

* Someone loitering in or near the building, the garage entrance or delivering commercial flyers to unit door; or;

* The garage doors are open or inactive. CCC 145 Residents’ Manual Page 16 May 28, 2015

 

Residents and Owners have a responsibility to report any defects in common elements to the Corporation, by contacting either the Resident Building Manager or the Property Manager during business hours.

Please remember that a personal emergency is not a building /corporate emergency and respect the Building Manager’s right to privacy.

C. Emergency Situations

The Corporation maintains a 24-hour emergency telephone line to ensure a prompt response to Corporation-related emergencies. To report a Corporation-related emergency, please dial 613 247-6212 and the service will forward the information to the on-call staff member. Examples of Corporation-related emergencies include:

* Flooding in your unit or on common elements;

* Water infiltrating into your unit from a neighbouring unit or noise of water dripping between walls;

Vehicle accident in the garage or in the courtyard;

* Injury sustained on common elements;

* Kitchen or bathroom drains (stack) backing up into your unit – producing black tarry discharge;

* No electricity in your entire unit but power is on elsewhere in the building;

* No heat in your unit;

* You suspect that pipes are frozen in your unit;

* Blocked garbage chute; or

* Accidental damage you caused to any common elements.

Please do not call the emergency line for non-Corporation-related

emergencies such as:

* Medical or personal emergencies in your unit;

* Toilet or sink plugged, or other in-unit plumbing problems;

* In-unit electrical problems (other than a full black-out in unit);

* Lost articles accidentally thrown down the garbage chute;

* A vehicle parked in your parking space;

* You cannot start your car; or

* Difficulty with unit or locker access.

Please do not call the emergency line for information updates when you hear the fire or elevator alarm sounding or the electricity is out in the entire building. This only hinders the staff members who are doing their best to resolve the situation.



3. MANAGING YOUR UNIT

A. Boundaries of Units

Each owner has the exclusive use of their unit. The boundaries of the residential unit are specified in Schedule D of the Declaration. Owners do not own the unit doors and windows. These form part of the common elements. Balconies are a common element for the unit owner’s exclusive use.

B. Owner Information

The Corporation is required to maintain a Register of the Owners with their contact information. An Owner Registration Form (Annex B) for each unit is kept in the Management Office. Owners are encouraged to register any occupant that might need assistance in case of a fire. It is important that Owners keep this information current. Please report any changes promptly.

A current Absentee Information Sheet (Annex C) must be on file at all times in the site administration office, located on the 4th floor of the building. The name of a person and means of contact are needed should any personal emergency occur or if property damage happens during your absence. Be sure to keep the information up to date and advise the Resident Building Manager of all absences from your unit for more than three (3) days.

C. Door Locks

Each unit Owner/Resident is encouraged to supply to the Resident Building Manager a copy of the key(s) to his/her unit. The key will be used by the Property or Building Manager to enter the unit in the absence of the Owner when required

While Owners are welcome to upgrade or renovate their unit, they should review the applicable Renovation/Restoration Guidelines (Annex O) as a first step when planning any alteration. In general, no Owner is allowed to make any and, if possible, with proper notice given to the Owner to indicate the time and reason for the visit. Access to the unit is permitted only for an emergency or upon 24-hours’ notice. If a fire, flood or medical emergency (e.g. disabled resident unable to open the door) should occur, and the Building Manager does not have a key, it will be necessary for the Fire Department or other Rescue Team to force open the entrance door, the Owner will then be responsible for all costs to replace or repair the door.

D. Renovation Guidelines

major plumbing, electrical, mechanical, structural, telecommunication cable or television cable alteration to their unit, without the prior consent of the Board. These repairs and/or renovations shall be carried out between 8:00 a.m. and 5:00 p.m. from Monday to Friday and between 9:00 a.m. and 4:00 p.m. on Saturday.

E. In-Unit Facilities

In-Suite Air-Circulation Systems

The operation of the fan in your fan coil unit is controlled by the room thermostat.

Set the thermostat to a temperature that you find suitable. Fan coil units are inspected and serviced twice yearly by the Corporation’s HVAC contractor. Filters are changed twice yearly, in conjunction with the servicing by the HVAC contractor. CCC 145 Residents’ Manual Page 18 May 28, 2015

 

During the cooling season, absentee Owners/Residents are requested to set their thermostats to 70 F or 22 C to prevent excess condensation inside the HVAC drip pan, which otherwise could cause pan overflow and flooding.

During the heating season, Owners/ Residents are reminded to keep windows and patio/balcony doors shut during sub-zero temperatures to prevent HVAC plumbing water pipes from freezing and bursting, thus avoiding flood, expensive clean-up and restoration procedures.

Each unit is equipped with a smoke detector. A carbon monoxide detector is also mandatory in units with wood-burning fireplaces on the 12th and 14th floors as well as in units on the ground floor as they are adjacent to the parking garage. Both smoke and carbon monoxide detectors are tested on a semi-annual basis by the Resident Building Manager.

F. Request for Service

A Request for Service Form (Annex G) is available at the Mail Room to indicate any repair or maintenance problem that needs to be attended to by the Resident Building Manager. It must be properly dated and signed and shall constitute authorization to enter the unit during business hours to carry out such repairs. It can be deposited in the mail slot situated on the door of the site administration office located on the 4th floor or left in the mail slot marked OFFICE in the Mail Room.

G. Rental of Units

Owners who rent their units must notify the Board of the tenant’s name, including names of other persons living in the unit, and provide details of the rental agreement to the Property Manager. Owners must have their tenants sign an agreement to abide by the By-laws, Rules and Regulations governing the Corporation. “Summary of Lease” form (Annex D) and “Tenant’s Undertaking and Acknowledgment” form (Annex E) are used for these purposes.

Finally, non-resident Owners should give the Property Manager their mailing address so official

Park Square documents can be sent to them. Owners and Residents are encouraged to leave their emergency contact telephone numbers and e-mail addresses in case of need.

Tenants are not liable for the payment of common expenses unless notified by the Corporation that the Owner is in default of payment for them. In this case, the tenant must deduct, from the rent payable to the Owner, the Owner’s share of common expenses and pay these to the Corporation.



4. INSURANCE

The building is insured under a standard all-risk condominium building policy on a replacement

cost basis. This policy generally covers damage to the common elements and to a “standard unit” as defined by the Corporation’s By-law. The Corporation’s insurance does not cover any damage to upgrades or improvements made to the unit by the current owner or by any previous owners. The Corporation’s responsibility is to repair the unit to its original design (the standard unit). The cost to repair such upgrades or improvements falls to the owner and his/her insurance. Moreover, the owner (and his/her insurer) is also responsible to pay the Corporation’s deductible for damage to his/her unit (however caused) or damage to common elements originating from his/her unit.

It is therefore very important that Owners (including non-resident or absentee Owners) maintain insurance coverage for their personal property, personal liability, as well as living expenses in the event that they and their family are displaced from the condominium unit in the event of an insurance loss. It is also crucial that Owners have sufficient personal coverage to cover both the Corporation’s deductible and damage to improvements and upgrades to their units.

Owners/Residents must also ensure that the requirements of their insurance policy on their property are fulfilled while they are absent from the unit. One method is to have a competent person check the apartment regularly to make sure that everything is in order. Insurance policies may vary on this requirement and your brokers/agents should be contacted for details and confirmation.

If, in the opinion of the Board, damage to the common elements was caused by negligence, willful disregard or malicious intent of the Owner, Resident or their guests, the Board will authorize the necessary repairs to the common elements and initiate recovery action from the responsible person or unit owner.

For more detailed information, please refer to the Information Sheet on Insurance



5. SECURITY

The building’s front door is equipped with an electronic key system that makes possible tracking of who has accessed the building via this door. However, building security can be achieved only with the cooperation and effort of each Resident. To ensure and enhance the security in our building, please observe the following precautions and guidelines:

BE OBSERVANT. Owners and Residents should report any suspicious person(s) and/or

activity to the Resident Building Manager and to the Police.

BE NEIGHBOURLY. Get to know your neighbours. Show your fob if someone you do not know follows you in. Introduce yourself and ask if they live here. Conversely, show your fob when you follow someone else in the building. This way, the other person will not feel awkward asking you if you live here.

BE FIRM. Do not admit people you do not know to the building without first satisfying yourself that they are Residents, legitimate visitors or service personnel you are expecting. Conversely, if a Resident does not let you into the building or garage, do not feel slighted. That Resident is simply following proper security procedures. Do not let canvassers into the building. Soliciting is not permitted, with the exception of soliciting for federal, provincial and municipal elections.

BE CAREFUL. Safeguard your fob and keys and do not identify them as belonging to a

unit in Park Square. Do not leave them in your car.

REPORT TO POLICE OR FIRE DEPARTMENT. Immediately notify the Ottawa Police Service of any theft, assault, known or apparent trespass or suspicious activity. Immediately notify the Ottawa Fire Department of a fire or related emergency. For emergency assistance involving police, fire or ambulance, please call 911.

Under no circumstances are building access or common-element keys to be made available to anyone other than an Owner or Resident, or persons designated by the Board. No duplication of common-element keys is permitted except with the authorization of the Board. The names of persons authorized to have keys is to be furnished to the Board at all times. In accordance with the provisions of the Declaration, parking spaces are permanently assigned and are for the exclusive use of Residents.



6. FIRE SAFETY AND EVACUATION

A. Fire Protection Equipment

Each residential floor has 2 water hoses for the use of trained Fire Department personnel only; and 3 pull stations to sound an alarm. All Residents should familiarize themselves with the location of these stations. Fire extinguishers can be found in the hose cabinets. All basement levels are equipped with water hoses, an automatic water sprinkler system and manual fire alarms.

The emergency warning system designed for Park Square is a single zone fire alarm system. This means that upon operation of any alarm-initiating device (i.e. manual pull station or sprinkler flow switch) the system will sound an evacuation tone in all zones. To activate any pull station, simply pull the lever downward and exit the building immediately.

The alarm system in the building has communication capabilities which may allow the Resident Building Manager to inform Residents about what is happening through speakers after an emergency assessment is completed.

B. Emergency Stairwells

Note the location of all exits on your floor. Each floor has three stairwells marked according to Ottawa Fire Department guidelines. Stairwell doors should always be closed to prevent air currents in the stairwells. Air currents could cause the stairwells to fill with smoke or flames during a fire.

C. When You Hear the Fire Alarm

If you are in your unit:

1. Turn off all appliances.

2. Feel the door knob for heat before opening the unit door. If it is hot, you may be safer to remain in your unit.

If it is safe to leave your unit:

1. If the corridors are free of fire or smoke, take your unit entrance key and leave by the nearest exit stairwell, closing your unit door behind you.

2. Do not use the elevators.

3. Should you encounter smoke in the corridor or stairwell, attempt to exit using a different route or return to your unit and follow the instructions below.

If you cannot safely leave your unit:

1. Call 911 (Fire Department) and alert them of your location.

2. Remain in your unit with your entrance door closed.

3. Keep your entrance door unlocked.

4. Use wet towels or sheets to seal entrance door thresholds, air-conditioning outlets or other openings which may admit smoke.

5. Move to the most protected room and partially open a window for ventilation.

6. Close the window if smoke comes in.

7. Crouch low to the floor if smoke comes in.

8. Wave a sheet from a window or balcony to signal the fire fighters.

9. Do not panic or jump.

10. Listen for voice communication messages.

D. If a Fire Occurs in Your Apartment

1. Do not attempt to extinguish a fire unless you can do so without endangering your life or anyone else’s. Use only a fire extinguisher. Never pour water on electrical, oil or grease fires. Leave the area of danger, closing all doors.

2. Sound the fire alarm in the hallway.

3. Use a safe stairwell. Do not use the elevator.

4. From a safe area call 911 for Fire Department assistance. Clearly describe the situation when asked to confirm address, unit number and type of fire. Do not assume another Resident has contacted the Fire Department.

5. Residents shall assemble outside the building. The Lobby must be kept clear for use by fire officials.

6. Do not return to the building or your unit until a Fire Department official has declared it safe.

E. During a Fire Emergency

The Resident Building Manager will help the Fire Department as required by guiding the Fire Department officials to the fire panel, chiller room, elevator controls and other control areas.

Fire Department officials will tell the Building Manager when to turn off the alarm system. When turning the system off, the Building Manager must ensure that it is prepared properly for another emergency. Please do not contact the Building Manager by phone to report ringing fire bells during a fire or evacuation emergency. The bells may only be silenced upon authorization of the Fire Department.

F. Fire-Safety Precautions

Residents must be aware of the following list of fire hazards to ensure fire safety inPark Square:

*Do not put burning materials, such as cigarettes and ashes in the garbage chute or over a balcony.

*Do not dispose of flammable liquids or aerosol cans in the garbage chutes.

* Storage of flammable liquids such as propane cylinders, gasoline tanks, turpentine, or kerosene in the unit or locker or on the balcony is strictly prohibited. Check with the Fire Department for safe disposal of such items.

* Avoid unsafe cooking practices (e.g. deep fat frying, using high heat or leaving a stove unattended).

*Check to make sure all small appliances and electrical equipment are in good working order. *Do not use frayed extension cords or overload electrical outlets.

*Never leave small electrical appliances (i.e. curling irons, pressing iron) plugged in except when in use.

*Use care when smoking. Use ashtrays, dispose of lit cigarettes and cigars properly.

G. Monthly Fire Alarm Testing

In compliance with the Ontario Fire Code, a monthly fire alarm testing is conducted. All testing events are announced in the various Notice Boards. The general alarm will sound for about 20 minutes. It will not be necessary to evacuate the building. Owners and Residents may wish to practice or review their own personal safety plan at this time.



7. PARKING

The parking garage at Park Square is a shared garage with public parking on Levels 1, 2 and part of 3 (owned by Urbanetics) and private parking on part of Level 3, and on Levels 4 and 5 (owned by CCC145).

A. Access to Parking Garage

Owners and Residents pass through the public garage to get to the lower levels in one of three ways: by driving their vehicle, taking the elevator or walking the stairways. Entry and exit to the private parking lot is through the front courtyard off Bay Street and the garage door is activated by a fob or remote-control device. On Level 3, there are secure doors controlling access to private parking. This entry door requires the same remote that is used to operate the courtyard door. The exit door opens automatically from inside the private portion of the garage. Public parking is accessed by a separate entrance on Queen Street.

B. Designated Parking Space

Each unit has a permanently assigned parking space and CCC145 Rules govern the use of Resident parking spaces. Only the Resident passenger automobile, which may be a wagon or truck-type vehicle less than six feet high and not more than a normal car length is allowed to park in the garage. Motorcycles are permitted only if they are parked in the Owner’s designated parking space and do not extend into the driving or fire lane or create a nuisance or hazard to other Residents. The designated user of a parking space is required to keep the space clean and free of materials or any condition likely to cause nuisance, hazard or fire liability. A small grocery cart may be left in a Resident’s parking space. The storage of any other personal property in a parking space is prohibited. Vehicle owners should check that their vehicles are not dripping oil or gas. Inform the Resident Building Manager or Condominium Manager of any leaks or spills so that proper cleaning advice is given to prevent damage to the waterproof garage floor surface. Always lock your car securely when it is parked in the garage. Do not leave keys, fobs, or other valuables in the vehicle.

C. Leasing of Parking Space

Given that parking spaces are exclusive-use common elements, the Board limits the renting of said spaces to unit owners and residents. It limits non-owners/non-residents from accessing the garage and increases the safety of the common areas for the occupants and their property. Vehicles in violation of the rules may be ticketed or towed, as enforced by the City of Ottawa Parking Control, at the Owner’s risk and expense. If you find another vehicle in your parking CCC 145 Residents’ Manual Page 13 Original print date: June 23, 2015 Revised March 2017 space and do not recognize the vehicle, call the City of Ottawa Parking Control to have it ticketed or towed.

D. Garage Traffic

The speed limit in the garage is 10 kilometres per hour. Residents are requested to observe this limit and extend the right-of-way to other moving vehicles and pedestrians in the garage. Please note that vehicles entering the garage via the courtyard on the P1 level have the right of way. Vehicle headlights should be on at all times when driving in the garage. This ensures that your car can be seen, especially on ramps or blind corners. Drivers of hybrid cars should use their horn, as the vehicle is silent in motion. Motorists should always drive with caution, as less familiar drivers in the public section during weekdays as well as pedestrians, bicyclists and service persons are frequently in the garage. On entering the garage, use your remote at all times even if the door is open. Do not tailgate the vehicle ahead of you. STOP after entering or leaving the garage to ensure that the door closes behind you. If the door does not close or you suspect unauthorized entry, drive on and notify the Resident Building Manager immediately. If the garage door is in the process of opening or closing when you reach the point of entry/exit, let the door complete its cycle before using your fob. This will prevent damage to the door mechanism.

E. Car Wash

A car wash is conveniently located at the 4th floor of the private parking garage. It is coin-operated and is for the exclusive use of Residents.

F. Visitors’ Parking

Guests of Park Square may make private parking arrangements with the operators of the public parking section.



8. COMMUNICATION

The Board and the Condominium Manager and the community as a whole communicate regularly through several methods.

A. Document Distribution

In accordance with the Condominium Act, 1998, certain documents such as Notice of the Annual General Meeting, Annual Budget, the Corporation’s Insurance Policy and other formal documents must be posted by mail to Owners. Other less formal materials, such a Notices, Minutes of Board meetings and administrative announcements are circulated by e-mail. The form to Request for Inclusion in E-mail Distribution List (Annex F) may be obtained from the site administration office on the 4th floor of the building. Copies of the Minutes of Board Meetings are also made available at the site administration office on the 4th floor of the building.

B. Notice Boards

Announcements are posted in several Notice Boards. There are three notice boards located in the Mail Room. On the glass-covered Bulletin board you will find current announcements from the Board of Directors or from the Condominium Manager. A second Board contains Management’s notices of work being done in the building that affects Residents, e.g. when windows will be washed or a fire alarm testing scheduled. The third is the Community Board which contains postings of events and other matters of specific interest to the Park Square community. It may also be used by residents for limited advertising of items for sale. Time-sensitive announcements are posted in the notice box in each of the three elevators.

C. Correspondence

All correspondence to CCC145, the Board of Directors and/or the Condominium Manager may be received either in person, by e-mail, by courier/mail or deposited in the mail slot situated on the door of the site administration office located on the 4th floor. They may also be left in the mail slot marked “OFFICE” in the Mail Room. All correspondence is handled according to the Board’s Policy on Correspondence (Annex K).

D. Telephone Directory

CCC145 maintains a telephone directory of Owners and Residents which includes their unit number and home and/or work telephone numbers. Participation is purely voluntary and Owners/Residents must indicate their wishes in writing in order to be included in the next printing. The Directory is published twice per year.

E. Website

The condominium’s website is a repository of information about Park Square. The public section includes suite layouts, facilities and amenities, the Residents’ manual as well as the condo Rules and images of the building and gardens. It will also contain a private section accessible only to Owners and Residents of Park Square. This will allow users access to the Telephone Directory, Minutes of Board meetings, the Newsletter, notices, downloadable forms and other relevant information.

F. Newsletter

The Bay Street Beat is published four times a year. It provides a “snap shot” of what is happening at Park Square at a given time. It will disseminate information on recent activities as well as those that are still in the planning stage. The main objective of the newsletter is to be a vehicle for getting to know what is happening in our building, getting to know our neighbours better and reporting on social and other functions designed to promote interactions and greater community involvement.



9. COMMUNITY LIFE AT PARK SQUARE

A. Advisory Committees

Park Square is fortunate in the number of residents who come forward in various volunteer capacities to enhance life within the community.

There is a Gardening Committee that works closely with  garden and landscape contractors and makes recommendations regarding design plans and selects appropriate vegetation that are suitable to the conditions of the various garden beds and are attractive in all seasons. They also monitor the proper maintenance of plants both on the exterior and interior of the building.

The Communications Committee helps promote better understanding within the community through the development and maintenance of a website, publishing a Newsletter, updating the Residents’ Manual and refining strategies aimed at improving communication in general. It also helps draft timely communiqués on matters of interest to Owners and Residents for the Board’s approval

The Social Committee organizes social functions such as lectures, social get-togethers, annual barbecue, Christmas Tree decorating, Twelfth Night celebration, and other activities aimed at enhancing social interaction among the residents of Park Square.

The Environment Committee makes recommendations to the Board to promote responsible environmental stewardship. Taking into account legal and financial constraints, the Committee explores, evaluates and cost, to the best of its ability, the structures and programs, extant and potential which relate to maintaining environmental quality within the building. It solicits ideas which might be of use in reducing the carbon “footprint” of the community, such as improving the disposition and recycling of waste of all kinds, and conserving the use of water and electricity.

The Community Working Group coordinates the condominium communities’ collective voice on issues of concern to all who reside in the northwest corner of Centretown. These include issues pertaining to the LRT construction on Queen Street, parking, noise problems, bike lanes, sidewalks and green spaces.  It monitors real estate developments being considered by the City of Ottawa Planning Committee and works closely with the office of Councillor Catherine McKenney and the Centretown Citizens Community Association.

B. Group Activities

Aqua-fitness Group- An aqua-fitness class is regularly held every Tuesday between 9:45 to 11:30  and Thursday between 10:30 to 11:15 a.m. It is led by Kelly Cameron, an instructor certified with Water ART Fundamentals, Seniors and Specialized Population, Common Muscular Disorders, First Aid, CPR and AED. Par Q forms must be filled out before attending the class.

Workshop Group- Owners and residents who are interested in becoming a member are welcome.

Seniors Hobby Group- Owners and residents who are interested in becoming a member are welcome.

Library/Book Exchange- Owners and residents who would like to inquire about the Library operations and/or would like to volunteer are welcome.

Bicycle Room- Owners and residents who would like more information about the Bicycle Room are welcome to e-mail «bicycleroom@ccc145.ca». CCC 145

C. Calendar of Events and Activities

January 6th – Twelfth Night Party in the Lobby.

April/ May- Spring In-unit inspections, HVAC inspections and filter changes.

Late April- Garage floors are washed. See notice boards for when cars must be moved.

Early May- Windows are washed.

May- Cooling season begins and chillers are switched on.

July/August- Annual fire testing.

July/August- Summer barbecue.

September- Fall In-unit inspections, HVAC inspections and filter changes.

Late September- Cooling season ends. Hall heaters are turned on.

Late October- Windows are washed.

October/November- Annual General Meeting of the Corporation

Mid-December- Monthly Test of building fire alarms

December- Christmas Tree Decorating.

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